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WORLD OF BLUEGRASS �AFTER HOURS�

One of the most important aspects of the World of Bluegrass events are the �After Hours� private shows and hospitality functions hosted by various groups, organizations and companies. They�re valuable because they provide an informal means of presenting talent and focusing on different products and services for attendees.

IBMA has made arrangements with all host hotel properties to allow �jamming� on designated floors of each hotel for those impromptu gatherings to share music and enjoy the fellowship of attendees. But hotel rooms are not always suitable for larger gatherings and presenting music. (Please keep in mind that all safety hazard concerns will be addressed by property security officials. Congregations that block exits and create safety issues will be asked to move or disband.)

Maximize your presence at the events.

One of the assets of our facilities in Nashville is the abundance of centralized presentation space at the host properties (Nashville Convention Center and Renaissance Hotel) and for a modest fee, private event hosts can rent space which offers:

- presentation space to accommodate various size crowds (30-300 people)

- centralized and accessible location under one roof

- coordinated promotions in advance of and during events to draw attendees

- space better suited for �shows and presentations� (more space, available sound, lights, etc)

�AFTER HOURS� FUNCTION SPACE FEES

Includes:
1. Function space for up to 100 (�theater style� seating set-up) **

(larger rooms available � inquire about costs)
2. Pre- and During event promotions to event attendees

3. Special Guest Passes for acts, clients, production needs
4. Cash bar(s) will be set up in adjacent common areas

NIGHTS RATE GUEST PASSES *

Five Nights (M, T, W, F, S)      $ 600        200
Three Nights                          $ 350        120
One Night                              $ 150         40

(Rates may be higher for larger rooms or if you have special set up requirements.)

(If renting space for �Three Nights� � two nights must be consecutive.)

* Guest Passes

Guest passes are good for one night each and allow entrance to �After Hours� presentation areas ONLY, during designated hours. They DO NOT allow entry to IBMA showcases, Fan Fest, expo hall, seminars or other functions. They are provided to allow hosts to gain entry into �After Hours� presentation areas for their performing artists and special guests who are not otherwise registered for the events. Hosts will be provided with these passes in advance of the events and are responsible for delivering them to their guests, performers and others. Additional guest passes are NOT available for purchase.

** Sound and lighting package available at additional cost

*** Additional food & beverage served must be arranged through convention center or hotel catering.

NOTE: Event registration or a guest pass is required entry into �After Hours� areas in meeting rooms � including performers, emcees and others involved in presentation.

You must request an application from IBMA to apply for after hours function space or if you have questions, contact IBMA at 1-888-438-4262 or info@ibma.org.

To minimize conflicts with other IBMA attendees and hotel guests, all such Functions that are hosted in hotel rooms must be on "Jamming Floors" designated by the hotel as such prior to the events. (Check with your hotel when making reservations or at check in for specifics). You are also permitted to utilize Convention Center and Renaissance meeting room space for �After Hours� shows and presentations. Contact IBMA for information about available space and restrictions.

In keeping with the purpose and nature of IBMA's World of Bluegrass events, IBMA encourages hosts to consider the purpose of any Function they plan to host well in advance of the event. Proper planning allows the host and prospective attendees a better opportunity to know what to expect and increases the chances of accomplishing everyone's goals. While there are exceptions, there are generally two types of Functions which may have overlapping purposes:

� informal hospitality/jamming/business relationship building (hotel rooms well suited)

Once you have determined the purpose of your Function, consider who you want to attend the Function. While some Functions in hotel rooms are open to anyone, event registration or a guest pass is required for entry into �After Hours� functions hosted in meeting rooms. In keeping with the spirit of what brings us all to the World of Bluegrass, we strongly encourage hosts of events in hotel accommodations to limit attendance to their Function to only World of Bluegrass registrants (usually identified by either a convention name badge or wristband). An alternative is to strongly and politely recommend that any of your guests who are not registered for the convention would benefit from doing so. Some Functions are not open to all attendees, but only to invited guests or certain types of registrants. Even these Function hosts can benefit from a review of these procedures and guidelines. While the purpose of these guidelines is not to control what anyone does in the privacy of their own hotel room, every Function host must be made aware they assume certain responsibilities and risks when inviting guests to their private space.

Your options within the confines of your own hotel room are limited only by your budget and creativity. Some Function hosts choose to bring their own food and beverage to entertain with, or they request assistance from the hotel catering department which offers a variety of options. If you're using a meeting room for �After Hours� activities, all food, beverage and room set-up must be coordinated through the hotel or convention center catering department. Note that IBMA will arrange for a cash bar in common areas near these rooms.

If you are renting meeting space for shows or presentation purposes, IBMA will help promote all such activities in advance of and during the events to foster attendance. You should additionally consider promoting what you�re presenting directly to attendees by email or regular mail in advance of the events and by handing out literature during the events.

To have your event promoted in advance � You must register the event with IBMA no later than Friday, July 21, 2006

At the events, designated bulletin board areas will be provided for participating Function hosts to post a flyer or poster with details and promotional information about their Function.

You might also consider special invitations to prospects prior to the event by using IBMA's list of pre-registered convention attendees or handing out business cards or flyers announcing your Function to individual attendees inside the exposition hall or during meetings and seminars.

An enormous number of activities are scheduled during the World of Bluegrass week and IBMA strongly discourages the hosting of private Functions open to all attendees that conflict with IBMA sponsored showcases, exposition hall hours, educational sessions, meetings or other events on the formal schedule. There are open spaces within the official schedule where private Functions are given ample time to accomplish their purpose. (See information within this packet or contact IBMA for further details.) To allow attendees the opportunity to get from one event to another on the schedule, IBMA requests that any private Function should allow a minimum of 15 minutes between its starting and stopping time and any official IBMA events scheduled. Further, in respect for the official activities the following morning, IBMA requests that any private Function be finished before 2:00 AM to allow attendees enough time for proper rest. (We need to sleep at least a few hours each night, folks!)

The availability of beverages containing alcohol at Functions is neither encouraged nor discouraged by IBMA, unless the use of it by individuals distracts from the nature and quality of our events and/or creates risks. Please consider that some event attendees will receive a lasting impression of our music at your Function or they may be accompanied by younger children. If you serve alcohol, you may be assuming at least partial responsibility for the actions of every individual who chooses to consume it until the effects of the alcohol wear off. Also, the service to, or consumption of alcohol by persons under the age of 21 is illegal in Tennessee. Keep the dispensing of alcohol under control at all times.

While hosting your event, please keep an eye on the size of the crowd in your room and the spill-over effect it can have on your neighbors next door. For fire protection reasons, use your best efforts to keep an aisle open at all times within your room and within the hallway to exits and elevators. Even though your room may be on a "jamming floor" where music is permitted, consider the sounds and crowd noise level in your space and be aware your neighbors may also have plans. Cooperate with each other. Once the Function is over, assist the hotel by cleaning up any messes or trash left in the hallway all the way to and including the elevator. Ask the hotel for additional trash receptacles if needed. Although cleanliness is the hotel housekeeping department's job, there's no point in being a sloppy guest or leaving a mess for hours until hotel staff gets to it. And consider a sizable tip for those folks if they provide you service above the norm.

As outlined above, IBMA and the host properties provide limited informational assistance to event attendees interested in visiting or hosting private Functions during its World of Bluegrass events. However, the IBMA, its officers/staff, event sponsors, the Renaissance Hotel and Nashville Convention Center assume no responsibility or liability associated with private Functions.