Minutes, IBMA Board of Directors Meeting, September 2014

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September 29, 2014

Members Present

Jon Weisberger, Cindy Baucom, Craig Ferguson, Craig Havighurst, Elizabeth Wightman, Alan Bartram, Becky Buller, Danny Clark, Jamie Deering, Regina Derzon, William Lewis, Ned Luberecki, Stephen Mougin, Ben Surratt, Tim Surrett, Angelika Torrie, and John Goad (newly elected board member, ineligible to vote at this meeting).

Members Absent

David Smith, Brian Smith, Joe Mullins, Carl Jackson, Henri Deschamps.  Note:  David Smith and Joe Mullins were recently elected but were not officially on the board until the conclusion of the meeting.  Their absences are not counted.

Others Present

Nancy Cardwell, IBMA Executive Director; Judy McDonough (Consultant); Susan Woelkers (Consultant); Jim Thompson (Capitol Hill Management Services, NC); guests Ken Irwin and Marian Leighton-Levy.

The meeting was called to order at 12:15 p.m. by Board Chair, Jon Weisberger.

It was MOVED (Craig Ferguson) and SECONDED (Tim Surrett) that the minutes of the July 8, 2014 Board Meeting be approved with the following correction - to reflect Ben Surratt was in attendance and Tim Surrett was not.   VOTE:  Motion passed unanimously.

The Publicity report was presented by Judy McDonough. 

The Sponsorship report was included in the board book.  The board discussed the need to get an early start on next year’s sponsorships.

The Membership report was presented by Jon Weisberger.  He reported that Grassroots membership is up while Professional membership remains flat. The board entered into a discussion about recruitment and retention.

The Financial report was presented by Elizabeth Wightman.  There was a discussion regarding overages in Awards Show production (which was explained by Cardwell during the Board meeting on following day).

William Lewis reported on Wide Open ticket sales and revenues.  He stated the show is in the black.

The Board discussed its concern about the draw of business conference and logistics, planning and division of labor for WOB components.

(Danny Clark arrives)

Jim Thompson from Capitol Hill Management Services in North Carolina gave a presentation to the board on association boards “best practices.”

The Board adjourned for the day at 5:00 p.m.

September 30, 2014

The Board meeting reconvened at 9:00 a.m.

The Board held a one hour open discussion of ways to improve conference.

Jon Weisberger opened a discussion regarding the possible compensation of volunteers.  He provided a background on IBMA’s policies as applied to producers and event volunteers.  He stated that the policy has had so many ad hoc exceptions it is now moot and needs a new framework.  Some Board members expressed their support for comping board members to business conference and for compensating Awards Show producer(s).

The Board entered into Executive session to discuss the Executive Director’s performance.  Only Board members were present (including soon-to-be official Board member John Goad).

Upon reconvening in open session, the Board reported the action taken during Executive Session:

It was MOVED by Craig Ferguson and seconded by Ned Luberecki that the Executive Committee develop a plan to replace the IBMA Executive Director.  This will include a final evaluation with the current Executive Director and a proposal for a search for a new Executive Director, along with a transition plan that manages expectations and information among the IBMA membership. The Executive Committee will report its plan to the full board for the transition plan by November 1, 2014.   VOTE:  The motion passed with the following vote:  Yes: 12; No: Zero; Abstentions: 4 – Jon Weisberger, Regina Derzon, Angelika Torrie and Danny Clark.

The Board proceeded to conduct the elections of officers and Executive Committee by way of nominations from the board.  The results were:

Officers

Chair – Jon Weisberger
Vice Chair – Craig Ferguson
Treasurer – Elizabeth Wightman
Secretary – Regina Derzon

Executive Committee

Nominations from the board were presented and the results were: Elizabeth Wightman, Ben Surratt, and Alan Bartram.  (Additionally, per our bylaws, the other members of the committee are:  Jon Weisberger (as President), Craig Ferguson (Vice Chair).

It was MOVED by Ned Luberecki and seconded by Danny Clark that the meeting be adjourned.  VOTE:  Passed unanimously.  The meeting was adjourned at Noon.

Respectfully submitted,

Regina Warner Derzon
Secretary